Job Title: Purchase Ledger Clerk

Reporting To: Retail Accountant

Department: Accounts

Location: Thirsk

Responsible For: Processing of stock invoices

Overall Purpose: To accurately match and ensure payment of all stock invoices.

Main Duties and Responsibilities

Separate post - stock invoices/ credit notes/ cloth invoices/ goods inwards etc.

Monitor Bespoke goods inwards:-

Match to supplier invoices.

Fill in supplier no/cost price details on GI.

Enter goods inwards details into OLIP system and match invoices.

Date stamp processed invoices and batch them Deal with stock overages /shortages - issue RTS note

Process RTS note through expenses.

Make note of any Cost Price differences.

Warehouse Advice Notes:-

Match to supplier invoices

Match invoices to details already entered into OLIP by Warehouse staff.

Issue RTS for overages/shortages rejected stock.

Batch and File as above.

Branch 64 Goods outwards:-

Match goods outwards to details already entered onto OLIP

Issue RTS to supplier.

Batch & file as above.

Deal with supplier queries.

Batch all cloth invoices and process through expenses.

Match C/Notes to RTS, if already taken - process for VAT not taken or CPD - File in suppliers folder.

Give weekly summary of Cost Price Differences to Enid.

Occasional Duties

Investigate invoices over 1 month old that have not been booked in.

Inter company trading account reconciliation.

Sign CAD when received

Bank Run.

Filing reports.